A DS1140 site documentation workflow should connect the evidence collected on site with the control it supports. A collection of photographs is not a complete control record by itself. Start with the project's control plan and agreed responsibilities, then keep each observation, result and follow-up linked to the relevant control point.
Start with the project-specific control plan
DS 1140 concerns general control (almen kontrol) of the execution of load-bearing structures. Under BR18, the control plan states the control type, control level, scope and documentation requirements, together with the organisations and people who carry out the control. Use the project's applicable requirements rather than inventing a universal checklist.
For the site team, the practical question is what must be recorded for this particular control point. Ask the responsible project specialist to clarify the reference, timing and required evidence where needed. Software should reflect those decisions; it should not make the technical decisions for the project.
Give each record a traceable reference
Identify the control point, the structural element or area and the relevant drawing or instruction revision. Record when the check took place and who performed it. Keep a consistent reference between the planned check, the site record and the reporting material.
For example, a record might link a particular connection to a named area and drawing revision. That link helps a reviewer locate the supporting material. It does not establish whether the connection meets its technical requirements.
Record the result as well as the evidence
Describe what was checked and the result obtained. Include the measurements, test results, photographs or other records the task requires. Photographs should show useful context and detail, with notes explaining their relevance.
Do not treat a full photo folder as proof that every planned check was performed. Review the record against the actual control point and its required evidence. Where information is missing, identify the gap rather than marking the point complete for the sake of a report.
Keep deviations and responses connected
Link an observation requiring action to the original control record. Retain the description, supporting material, response and subsequent review. Make it possible to distinguish the person who recorded the issue from the person who assessed its technical significance.
Follow the project's agreed process for deciding whether work can continue. A digital status, a generated report or a photograph does not by itself constitute the required technical assessment or approval.
Prepare material a reviewer can navigate
Use an index or consistent record references to connect the control plan with its supporting material. State the status of outstanding items and identify any further assessment needed. Keep it clear which reporting material has been issued, and in which revision.
This article describes organising evidence for review. It does not prescribe the control scope for a structural class, replace the project documentation or explain every formal requirement. For what the plan itself should contain, see our article on the DS1140 control plan.
What you can use today: Lite Report
Lite Report is available today for site reporting. A project manager sets up the report and its tasks on the web, and workers document them from their phone on site. Photos are taken with the in-app camera and stamped with date, time and GPS position.
A Lite Report can serve as photo documentation in a DS1140 case, for example supporting the B3 control report. It does not replace the control plan or the formal DS1140 documentation and approval, which remain separate tasks. Lite Report costs 149 DKK per report excl. VAT, and documenting on site is free.
The DS1140 module is launching soon
Launching soon: The DS1140 module cannot be used yet. It is being built to support the flow around the construction section (konstruktionsafsnit): control plan, control registrations, photo documentation, relevant documents, deviations, communication, a contact list and an approval flow covering B2, B3 self-inspection, B3 independent control and an A5-related documentation flow. It costs 7,500 DKK excl. VAT per construction section, as a one-off price. At 10 projects within one year, you receive a credit note of 15,000 DKK.
Even then, Assurement structures the workflow and the documentation; it does not approve that the structure has been built correctly. For questions about the project's requirements or specialist control responsibilities, involve the appropriate professional. Professional DS1140 advice is a separate service from our sister company KS Danmark, which prepares B2 control plans and B3 control reports and can act as independent inspector.
Frequently asked questions
Can photographs replace the control plan?
No. The plan defines the controls and documentation needed. Photographs are supporting material for the relevant records, not a substitute for the plan.
Does an app decide the required control scope?
No. The scope and responsibilities must be determined for the project, by you or your advisor. The tool should support the agreed workflow and records.
Is the Assurement DS1140 module available now?
Not yet. It is launching soon, and no launch date has been set. The price is announced: 7,500 DKK excl. VAT per construction section, as a one-off price. Until then, assess current reporting options such as Lite Report separately.
Can a Lite Report be used in a DS1140 case?
Yes, as photo documentation, for example supporting the B3 control report. It does not replace the control plan or the formal DS1140 documentation and approval.
Who can help with the DS1140 documentation itself?
Our sister company KS Danmark prepares B2 control plans, B3 control reports and A5 as-built documentation, and can act as independent inspector. Assurement provides the software.