What does construction software cost in Denmark?

A fixed subscription buys predictability: you know what the software costs every month, however much you use it. With pay-per-use, the cost follows your activity: busy months cost more, quiet months cost less.

• A subscription tends to pay off when you have steady, high volume all year (many parallel projects with constant documentation needs), so you would reach the subscription price anyway.
• Pay-per-use tends to pay off when activity swings with the seasons, or when you are testing whether a tool fits your process and don't want to commit to a fixed amount before you know.

Neither model is best by default. The question is whether you would rather pay for capacity you may not fully use, or accept a bill that moves with your workload.

The advertised base price rarely tells the whole story. Before comparing two providers, ask:

• Is there a fee per user, and what happens when a subcontractor or the client needs access?
• Are photos, storage of finished projects or exporting reports charged separately?
• Is there a lock-in period, and what does it cost to leave early?
• Are support, setup and training included, or sold as add-ons?
• Can the price rise during the agreement, and by how much?
• Can you take your documentation with you if you switch provider?

A low base price with fees stacked on top can end up costing more than a higher, all-inclusive one, especially as the number of users grows.

Lite Report, our launched module for site reports with photo documentation, costs 149 DKK per report excl. 25% VAT (186.25 DKK incl. VAT). The price is the same for every customer.

• Creating an account, setting up projects and documenting on site is free. You pay only when you generate a report.
• No subscription, no minimum and no lock-in.
• No extra charge for users or photos: unlimited users and photos per project.
• A report is charged only when you deliberately add it to the cart and pay, online or by bank transfer. You can then download it in the web app.

The DS1140 and Quality Assurance modules are in development, and their prices will be announced at launch. See the full overview on our pricing page.

A team producing around 15 site reports a month pays 15 × 149 DKK = 2,235 DKK excl. VAT (2,793.75 DKK incl. VAT). In a quiet month with 5 reports, the bill drops to 745 DKK excl. VAT, and a month with no reports costs nothing. A fixed subscription costs the same either way.

For a VAT-registered company, the excl. VAT figure is normally the real cost, since VAT on purchases can be deducted. Compare like with like: if one quote is excl. VAT and another incl. VAT, the difference is 25%.

Run the same calculation with your own figures (reports in a busy month and in a quiet one) and set it against the subscription quotes you have. That is where the real difference shows up, not in the headline price.

Start from a typical month: number of reports, users and projects. Then run each provider's pricing model against those numbers, including the people who only need to look, such as a subcontractor or the client.

Test on a real project, not demo data. Short or no lock-in lets you try a tool on a single project and drop it if it doesn't fit, without an expensive decision to reverse. With Assurement you can set up a project and document for free, so you only pay once you want a finished report. If you'd like a walkthrough first, book a free 30-minute demo.

For a tool used daily by several people on site, ease of use and reliability often matter more than a small price difference. A cheaper tool that isn't used properly rarely saves money once gaps in the documentation and rework are counted.

And if you're unsure what documentation your project actually requires, for example under DS 1140, clarify the requirement before choosing software, so you don't pay for a tool that solves the wrong problem. Our sister company KS Danmark advises on exactly that and can prepare the control plan and control report for you. Assurement is the software you use yourselves; KS Danmark is the advisory side, for when you want an expert to prepare or check the documentation.